Daily work log

locutus@the-collective.net (Ben Mason) — Mon, 03 Nov 2014 08:15:17 -0500

Like a lot people I regularly have the problem at the end of a workday or even a workweek answering the question, “What did I do?” let alone what “What did I accomplish?” To find an answer for these questions I have started to keep a daily journal using both an automated report and a manual entry. Between these two entries I tend to have a good idea of what occurred during my workday and work week. The idea to keep a journal was inspired in part by a post over at Productivityist: Taking Journaling to Another Level. It is useful to note that I am a Mac user so all off the tools that I use and have strung together to generate my automated report are Mac specific. That being said, I have found this this practice to be very helpful in keeping track of what I am or am not accomplishing and use it in concert with my daily and weekly review.

I started this project by writing the automated script using an AppleScript that glues together all of the various apps I use (Mail.app, Omnifocus, Lync, and Apple Calendar) and generates an automated report of what email I sent, tasks I completed, my scheduled meetings and people I interacted with over IM. There were some limitations on what I could actually pull out of all the various apps, but in the end this is high-level list, if I need more I can the app that has the information I need. I kick off this script when my workday comes to an end and the script will collect all the data and stuff it into a new entry for the day in Day One.

After using the script for a while I would still have a lot of those “oh yeah I did XYZ task that day” moments when doing my daily and weekly reviews. The items I was not capturing were items such as phone calls, general thoughts, gripes, or half done tasks that may not show up in any of the apps I collect data from. This eventually led me to keep a daily journal entry in Day One along side my scripts entry. These entries maybe something as simple as a few bullet points I add over the course of the day, or something more detailed along side of the basic thoughts.

Reviewing these two entries feeds into my own daily and weekly review of my to-do lists to figure out what needs to be put in the list for tomorrow or a later day. A by-product also this simplifies a weekly status I report for my manager. These reports also provide me a view into items that have been touched in the many projects I have running concurrently and random tasks that come in through all of my various inboxes.

I recommend this practice for anyone, it can help you feel more accomplished, remember those ideas you had that you couldn’t do anything about, and vent about the frustrations. I also find it helps me see what all I have accomplished even when my to-do list does not get smaller or items did not get completed when I planned them to be completed. You can download a copy of my daily script can be found in my Github at,

https://github.com/suidroot/workprojects/blob/master/Daily%20Report%20to%20DayOne.scpt
I implore you to not laugh too hard; this script has been hacked together with a lot of twine, glue, and duct tape, and has been my first attempt at AppleScript.

Footnote: This post was inspired in part by an Engadget post about DayOne.

productivity on Ben's ideas and projects

Daily work log